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We currently have two vacancies in our school office:

 

General School Secretary:

https://www.kent-teach.com/Recruitment/Vacancy/VacancyDetails.aspx?VacancyId=67347

 

Our friendly small village school is looking for new members of our office team. Are you an enthusiastic, bubbly, flexible and hardworking person, who strives to be the best that they can be, whilst also enjoying a giggle in the workplace? Then Offham might be the ideal school for you!

We are looking for a general secretary to be our front of house and greeting face of Offham. The successful candidate will be dealing with enquiries, greeting and welcoming pupils, parents and visitors. 

Excellent organisational skills are required to cope with the demands of having to deal with a wide variety of tasks and the ability to be adaptable to any situation.  Good literacy, numeracy, computer skills (word and excel) are essential.  A knowledge of SIMS would be desirable. We are ideally looking for someone who has worked in a school or child orientated workplace in the past.

The day to day role of General secretary will entail such duties as:

  • Answering the office phone and office email 
  • Keeping the office dairy and staff information board up to date
  • Maintaining the school website
  • Checking class registers and logging absence and lateness
  • Composing and typing letters and other forms of communication, including forms which are sent out at regular intervals
  • Collating and filling received information and making sure that this always up to date and accessible
  • Ensuring visitors are welcomed and have had relevant health and safety information provided
  • Logging and maintaining medicines in our pupil medical cabinet
  • Arranging parent consultations each term
  • Organising off-site trips and in school special events, acting as our school’s educational visits coordinator 
  • Collection of money for trips / clubs etc. and the issue of receipts 
  • Maintaining pupil contact files and yearly parental consent forms

This is a term time only post and therefore is ideal for someone who has their own school age children as you will not be required to work during school holidays. 

The team at Offham are close knit and happy community and are excited to meet you!

Our school and all its personnel are committed to safeguarding and promoting the welfare of the children in its care.  This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service, satisfactory references and Staff Care Health History Questionnaire.

Hours: 8.00am - 4.30pm, 37 hours per week term time only - 39 working weeks / 44 paid weeks per year.

Salary: Kent Range KR4 pro rater   

Ideally the desired start date is 1st December but we will be flexible due to short notice.

Visits to school are encouraged and warmly welcomed, please contact the school office to make an appointment.

 

HR and Clerical Administrator

https://www.kent-teach.com/Recruitment/Vacancy/VacancyDetails.aspx?VacancyId=67349

 

We are looking for a HR and clerical administrator who will systematically and efficiently manage personnel and pupil records at our school. This is a team role working alongside our Office manager and General secretary, with designated and specific responsibilities revolving around staff contracts and admissions, attendance and punctuality records. 

Ideally we are looking for someone with previous HR and personnel experience. Excellent organisational skills are required to cope with the demands of having to deal with a wide variety of tasks and the ability to be adaptable to any situation.  Good literacy, numeracy, computer skills (word and excel) are essential.  A knowledge of SIMS or a candidate who has worked in a school or child orientated workplace in the past would be desirable.

The day to day role of our HR and Clerical Administrator will entail such duties as:

  • Managing personnel records - administration for starters and leavers, contract variations, maternity arrangements, pension arrangements
  • Managing staff sickness and absence and organising agency cover where necessary 
  • Maintaining our school's single central record 
  • Completing the biannual school and workforce census 
  • Managing the admissions process
  • Support the leadership team in preparing for open mornings and special events
  • Supporting the secondary transfer process
  • Monitoring, recording and reporting on pupil attendance and punctuality - producing relevant SIMS reports 

This role requires predominantly term time only work, however the successful candidate will also be required to work an additional week at the start and end of the school summer vacation.

The team at Offham are close knit and happy community and are excited to meet you!

Our school and all its personnel are committed to safeguarding and promoting the welfare of the children in its care.  This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service, satisfactory references and Staff Care Health History Questionnaire.

Hours: 8.00am - 4.30pm, 37 hours per week - 41 working weeks / 46 paid weeks per year.

Salary: Kent Range KR4 pro rater  

Ideally the desired start date is 1st December but we will be flexible due to short notice.

Visits to school are encouraged and warmly welcomed, please contact the school office to make an appointment.

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